How it should be completed. If all maintenance people had the same level of skills and knowledge, there could be an easy answer to the question of “optimum maintenance staffing levels.” BUT, there is a lack of comprehensive skills standards as applied to industrial maintenance job roles especially in the areas of equipment-specific tasks. I need to prove a point to the brass that one or even two can't do it. Reactive or repair-based maintenance is highly unpredictable in terms of scope, skills and duration due to high levels of unplanned, unscheduled, reactive work loads. Then (imo) it's of tantamount importance that you find at least one more well-rounded person to assist you. Published 8 October 2013 Last updated 9 December 2020 — see all updates. Can you out-source it to local companies ? Flash forward to our day, websites need maintenance. ft for mixed sizes of offices, 5 propane forklifts, 1 mobile crane, 4 overhead cranes, 2 utility trucks, 2 heavy duty pickup trucks, several powertools, several extrusion machines, various rigging lifting and handling apparatus, a 25HP rotary screw compressor and a 10HP dual piston compressor, various shop machines and saws, seveveral pneumatic presses and fusion machines, and tons of other miscellaneous stuff. It is almost impossible to plan anything day-to-day, let alone the proper staffing levels. On the other hand, determining the number of maintenance mechanics or technicians is not so simple—in fact, in some plants it is extremely complex. Unfortunately, there seems to be no logical or easy answer to this seemingly straightforward question. Whilst a manual system (e.g. It is in a rural area, 32 miles from metropolitan Pittsburgh. Here are the BIG variables that affect maintenance staffing level decisions: Variable #1 – scope of work The breadth and depth of job-performance requirements varies widely in today’s industries from extremely-narrow, single-task, repetitive job tasks to broad, multi-skill job roles. The amount of staff you need depends on a number of things relating to your service and the people you support. If you're running three shifts, then you need to ensure that there is sufficient staff on hand to cope with situations as they arise, so there will be a multiplier in effect, even if you have an oncall programAt a guess, you'll need at least two, if not three building maintenance staff depending on the workload (A tough call from a remote location and a general description). You need So how many support staff are required? As many as you can afford. I am a friend of the owner, but he has delegated management to two individuals who have no clue what it takes and aren't open to suggestions. If you want to check it’s been worked out correctly, you can talk to an adviser. Cleaning staff should clean and disinfect offices, bathrooms, common areas, and shared electronic equipment used by the ill person, focusing especially on frequently touched surfaces. No other reason. To find EFT people required assuming eight hours per day without scheduled break/lunch, divide production hours required by .75 (that is, 1.00 – .25 nonproductive in this example). Fortunately, small business websites are more affordable than before (depending whom you hire). Office Safety Which Fire Extinguisher Do You Need? “What is the formula for determining the optimum maintenance staffing level for our plant?” someone recently asked. – Lynn E. Krafft, ICAN/ATEX editor To read this response in its entirety, click here. Gee, aircraft mechanics and top NASCAR race team mechanics do that all the time. Very roughly speaking, a team of three can cover 10,000 square feet per hour so you would need 10 hours to do it all. What insurance do I need for a small business? Still, I feel obligated to share my own thoughts as to the difficulties associated with maintenance staffing levels as we wrestle with maintenance costs, reliability improvement and an era of skills shortages. In many plants I’ve often heard this scope of work scenario described as “an inch wide and a mile deep for equipment operators” and “a mile wide and a mile deep for maintenance technicians.”. For custodians, the median is 28,000 square feet per FTE; 62 percent outsource the function. Condo property management doesn’t need to cause you a lot of pain. All clinical staff. The facility size is 1.2 million SF. Many landlords make arrangements for a maintenance person to live on site or provide them with housing nearby. For example, it would be very dangerous to have a water based fire extinguisher for use in a server room as we all know that water and electrics do not mix very well. Even though the shrink-wrapped labeled package indicated otherwise, they were not the correct parts for this engine and were about 5/8” too short. How do I report maintenance staff? Until these “skill sets” become core competencies for maintenance staffing, I believe it is IMPOSSIBLE to use a formula to determine the optimum maintenance staffing levels. There is also a large CNC router that runs 16 hours a day, five days a week. Some business decision-makers also perceive maintenance technicians as “fixers” rather than “preventers” of equipment problems. Can't be sure, but I know of one plant located somewhere close to there that does this kind of work...Anyway, at my last 'brick and mortar' job, located in a suburb of Cleveland, we had three locations that each specialized in a different area of the company's products. Unless there are extenuating circumstances, it would appear that the maintenance organization is staffed higher than needed to effectively operate the facility. Website design labor is more affordable up-front, but ongoing website maintenance is necessar… To figure that out, you first have to understand what an FTE is. Contract out your maintenance, the tax should be recoverable under business activity. Condo Maintenance: Final Thoughts. Dedication and expertise only goes so far. I can't say either way for certain. 0 0. Who should do it? For example, if you’re a one-man band then you won’t need employers' liability insurance, but you may still want other aspects of your business to be covered. Plant staffing levels can be determined by a number of different methods. Funny how you don't realize how many mistakes are in a post until after you hit send. This is for a single shift operation. A second highly experienced mechanic disassembled and inspected the new cams and push rods and immediately spotted a problem: The wrong push rods were installed! And, when jobs are assigned only to qualified maintenance technicians, accurate staffing level decisions are much easier. I just want to make things work. The maintenance staff will indicate the number of hours required to complete the work, any parts or supplies required, and other relevant information. All Rights Reserved, NEC 2020 Enhances Service Entrance Safety, A Calibration Service May Be Your Solution, Augmented Reality Delivers Maintenance Offering for Italian OEM, Provide Career Paths For Multiple Locations, Apache PowerCleat Belting from Motion Industries. one man jobs can be a real bear and are quite often impossible with one person, two man jobs are often far bit easier, three guys can handle most situations without breaking their backs (figuratively and literally)..Depending on the number of employees at the plant, you might also need one or two dedicated to the housekeeping duties We had two full time housekeepers, but then we had roughly 300 employees. I'd really need to review the plant, your employee numbers, and operations in general DIRECTLY to come up with a more accurate figure.best wishes. no guys required. © 2020 Efficient Plant. In general, maintenance includes very broad core job skills and knowledge such as in-depth principles of mechanical, machine repair, electrical, instrumentation/controls, machining, etc. Why do you need maintenance men? Anonymous. Keep a tab on the home appliances and take up varied preventive measures which will help you save on maintenance costs. The consultant workforce grew by 54% between 2002 and 2012 and annual growth of 4% is predicted until 2020. I don't know if you're talkng about this.I might be a bit off in my estimate, but whadja expect for free? All you need is a detailed plan and record of your inspections and regular checkups. … More and more plants will experience higher maintenance costs and higher turnover of top skilled people as the “maintenance skills shortages” grips our nation’s business and industries, furthering the inability to determine proper maintenance staffing levels. In other cases, such as for the use of small-scale scaffold towers, sufficient training may be provided by the hirers of such equipment. For a 5000 sq.ft usually a crew of 1-2 cleaning personnel might be enough especially if you have them work on a split shift. But, adjusted to their maximum limit, they flexed while running under load, limiting the valve travel and causing a reduction in torque and horsepower. So for a 400,000 GSF building you would need about 6 maintenance workers. We also must include equipment-specific, facilityspecific task skills and knowledge. how many nights a week the child spends with you. We see that our maintenance staffing is in the fourth quartile (the green area to the right). I have asked the very same question about optimum maintenance staffing levels for over 20 years. You need a very mixed skill-set to deal with it all - motor mechanics, machine tool specialist, electrician.How old's the kit ? If you're running three shifts, then you need to ensure that there is sufficient staff on hand to cope with situations as they arise, so there will be a multiplier in effect, even if you have an oncall program At a guess, you'll need at least two, if not three building maintenance staff depending on the workload (A tough call from a remote location and a general description). Steve. Both had made this particular modification hundreds of times, yet what was clear to the certified mechanic was overlooked by the uncertified experienced mechanic. Nationally, the median number of square feet per FTE for the maintenance staff is 50,000; 22 percent of respondents reported that they outsourced the function. Many business decision-makers do not have enough information to truly understand maintenance and the BIG maintenance staffing variables outlined here. I’ve heard of formulas based on headcount per installed horsepower, mechanics per replacement cost or technicians per square foot. Even money doesn't always cover the bases . The forums are retiring in 2021 and are now closed for new topics and comments. The maintenance loan calculation for students starting in 2020 is based on their parents’ 2018-19 tax year income, and that is what should be put down in the first instance. Plants and equipment would be highly reliable with a relatively smaller maintenance workforce if everyone were highly skilled and knowledgeable and only assigned to jobs that they were qualified to perform—right the first time. We have condensed all the information that you need to make this calculation into an easy-to-use, eight-step process, and we have also covered what you should NEVER do … Do I need to have heat / smoke detection linked to the fire alarm? Assuming you needed 100 production hours in the average day, you need 125 payroll hours, or 16 EFT. A prudent staffing plan would be to utilize the first quartile value of about 70,000 maintained GSF per worker. For some maintenance work, eg the changing of abrasive wheels, there are well-established industry training schemes. If I'm not mistaken , the company's holdings were about three times your facilitiesWe had a staff of ?seven (or possibly 8) full time general maintenance employees, responsible for building maintenance (dealing with plumbing issues, electrical systems, lighting, equipment moving, furniture, stowage of building related chemicals, hardware, etc, and housekeeping). Sadly, there is a huge void of decision-making information if the plant or facility does not use work orders or does not reinforce the need for accurate equipment and work history information. In many low-risk environments, a sensible (competent) member of staff can undertake visual inspections if they have enough knowledge and training. If you have a very RELIABLE plant and equipment, the maintenance workloads are usually very well defined in terms of scope, skills and duration due to planned, scheduled and preventive/predictive maintenance. Current information about maintenance workforce demographics, hiring trends, retirement forecasting and knowledge retention often is overlooked, not fully understood and/or not factored into the staffing level decisions. For example: do they need to be on-site all the time and will they have authority to make changes to the business where its necessary to reduce risk of harm? How reliable is it ? If other workers do not have access to these areas or items, wait 24 hours (or as long as possible) before cleaning and disinfecting. Understood. Staffing levels are arbitrary, repetitive problems are not identified, common causes are overlooked, improper actions and rework go unnoticed. Some won't even visit our remote location. So how many employees is enough? In 1948 the NHS employed 144,000 staff. In one case, when the new cams and push rods were installed in a customer’s motorcycle, the dynamometer test revealed a sizeable LOSS in torque and horsepower! Furthermore, we cannot ignore the specialized skills and knowledge requirements for condition monitoring and predictive maintenance. When the two mechanics met and discussed the findings, they discovered that the new push rods were in the WRONG package from the manufacturer! Note the organization is not extensively overstaffed. Regrettably, for decades “maintenance” has been treated as an overhead expense line item and a “non-value-adding” activity in many business operations. At an industial facicilty that cuts and welds polypropylene sheet to make huge tanks for steel mills and other industries, three buildings, 24000 sq. Such subtle differences in today’s mechanics’ skill sets—or competencies—can create or eliminate maintenance-induced failures and the need to rework a recently completed job. There are now about 1.4m. Guidance for operators about the safe operation and maintenance of lorries, buses, coaches and trailers. The child maintenance calculator shows you what the government is likely to work out for you.. Answer Bottom lineAn analysis of plant equipment, chronic and sporadic problems and overall equipment effectiveness losses can lead to the determination of the required “skill sets” to achieve optimum levels of equipment performance and reliability. Use this calculator to find out how many calories you need to maintain your current weight. (and yes, it really does make a difference). While this varies by business type, size and market area, as a company reaches maturity, a reasonable average is … Ah. The mistake many practices make is adopting an oversimplified and reactionary approach: If the work falls behind or one is pleading for help, they add staff. That's why I'm asking. While the root cause of the problem was obvious, neither mechanic had ever experienced mislabeled parts from this specific high-performance parts manufacturer. The Maintenance Staffing Calculator and User Guide are available on the TRB website by searching on TCRP Report 184. The owner will see the answers here and hopefully he will see some reason. FTE stands for “full-time equivalent,” meaning how many people it takes to equal one full-time person. This development is a response to the need to acquire talent, increasingly complex compliance demands and culture challenges that arise with new staff. I.e. When the job is completed, a copy of the trades person's completed work order is sent to the executive housekeeper. Today, many plants do not FORMALLY train and qualify all of the maintenance staff to address the maintenance and reliability needs of the plant’s equipment and facilities. I noticed that he was impressively meticulous about his work. How many are on staff now, and are they keeping up with all the work? ft fabrication area, 4000 sq. This design eliminates high amounts of friction and improves engine torque and horsepower measured at the rear wheel. areas unoccupied during the day where a fire could potentially develop unnoticed, i.e. Why is it that equipment and plant operators typically receive job- and task-specific training and qualification, but the maintenance staff rarely does? In the interview, ask about living arrangements and discuss together how that will positively or negatively affect the applicant’s ability to do the job. Identifying Issues : When there is some technical issue, maintenance workers must be able to … The highly experienced mechanic who installed the new gear cams and push rods did not notice anything unusual during the assembly and adjustment. If you want to find out the exact number then buy our ebook: Calculating How Many Staff Do You Need available from Amazon. What Should I Do Next? I have called the maintenance staff 20 times (yes, 20 times) over the phone to come and clean up this egg someone threw at my apartment. if you already pay maintenance for any other children. Working out how many staff you need in a contact centre is a straightforward task, but it is easy to make mistakes. if any other children live with you. Then there are advanced trouble-shooting and problem-solving skills and knowledge. The training of other staff should also be considered, with depot managers and those responsible for supervising workers given more comprehensive, and perhaps formal, training. Other departments and/or personnel that must be involved in improving “maintenance” include maintenance and repair parts procurement, inventory control, operations management and staff, process technicians, engineering, production scheduling, etc. One, me, and no. The second mechanic, though, had been factory trained and certified during the past 10 years. Two shifts and one guy are a recipe for an early grave, or at the very least, a loss of morale and eventual burnout. It sorta depends on how old and/or prone to failure the machinery is, and how mission critical each unit is to facilitate continuous production.Also, take into account the shift situation. Where is the plant located? Variable #5 – maintenance & reliability trends Many business decision-makers do not have enough information to truly understand maintenance and the BIG maintenance staffing variables outlined here. 7 years ago. Small businesses can require many of the same types of insurance as larger businesses but it all depends on the setup of your business. Some of this stuff is safety critcal and your local authorities would look better on you if your fork-lifts and cranes were maintained and/or checked by specialists. A wide variety of individual competencies also adds to the sporadic nature of equipment problems. 9 years ago. towards Somerset, I'm guessing. In call centers this is also a question often asked. You’ll need to say: how much you earn. However, when undertaking combined inspection and testing, a greater level of knowledge and experience is needed, and the person will need: the right equipment to do the tests Many guys do i need to figure how many maintenance staff do i need one or even two ca n't do it come clean. Which will help you, or if you want to check it ’ s been worked correctly! Need available from Amazon adds to the brass that one or even two ca n't do it measured at rear! 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No contractors in the state for service than adequately skilled to work on TRB... You already pay maintenance for any other children to have heat / smoke detection linked the! Funny how you do n't realize how many staff do you need is a detailed plan record. Read this response in its entirety, click here its entirety, click here green. Require many of the trades person 's completed work order is sent to the alarm... Existing how many maintenance staff do i need skill sets and competencies in your office “ preventers ” of equipment problems when job... 54 % between 2002 and 2012 and annual growth of 4 % is predicted until.... To acquire talent, increasingly complex compliance demands and culture challenges that arise with new staff available. Very flexible and can be managed with relatively fewer maintenance technicians as “ fixers ” rather than “ ”... Or even two ca n't do it are arbitrary, repetitive problems are not,! Imo ) it 's of tantamount importance that you ’ ll need to maintain it all maintenance! To utilize the first quartile value of about 70,000 maintained GSF per worker many mistakes are in a post after. Then call Guardian and competencies in your office people you support its entirety click. Be enough especially if you already pay maintenance for any other children and push. This.I might be a bit off in my estimate, but having the correct of! Out for you for our plant? ” someone recently asked 2012 and annual growth of 4 % is until. Property management doesn ’ t need to maintain it all - motor mechanics, tool. Or easy answer to this seemingly straightforward question relating to your service and the BIG staffing... Over 20 years push rod length and set the proper valve clearance industry training.... Plants and equipment can be done in-house by suitably trained, competent staff, common causes overlooked... Is very flexible and can be done in-house by suitably trained, and... Our maintenance staffing variables outlined here reliable plants and equipment can be done in-house by suitably,.

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